Document Retention
Document Retention manages the retention and disposition of stored documents according to predefined business rules per class of document. The destruction process is initiated by the passage of time, allowing for automatic destruction and/or removal from OnBase. As a result, organizations avoid fines and reduce legal risks associated with expired content. Document Retention is often the initial, critical component of a completely automated records management solution.
Create efficient document retention and destruction processes
To remain legally compliant, you must have a reliable records retention management process – one that ensures documents are destroyed at the appropriate time and cannot be unintentionally deleted beforehand.
The OnBase solution for records retention manages the retention and destruction of stored documents according to predefined schedules for each document type. The destruction process is initiated by the passage of time, allowing for automatic deletion and/or removal from OnBase. Your organization may determine the document retention time period, though in many cases, such as in government or the healthcare, insurance and financial services industries, document retention time periods are dictated by regulatory requirements for inspections or audit. As a result, automating the retention of records with OnBase helps organizations avoid fines and reduce legal risks associated with expired content.
Achieve compliance goals with an automated document and records retention management solution
Using OnBase to automate the document retention and destruction process provides many benefits to organizations, including:
- Enforcing structured retention policies for document destruction across the enterprise
- Minimizing legal risks associated with the accumulation of expired records
- Reducing processing expenses associated with manual deletion of documents
- Saving storage space through the automatic destruction of documents that no longer have value
